Day Of Wedding Coordinator serving Charlotte, North Carolina & Surrounding

What a Day Of Wedding Coordinator Actually Does

A day-of wedding coordinator acts as your advocate and logistics manager on the wedding day itself. Rather than relying on friends or family, you have a dedicated professional overseeing vendors, managing the timeline, handling details, and quietly solving problems behind the scenes.

What This Looks Like on Your Wedding Day

Your Single Point of Contact

On your wedding day, no one should be asking you questions. We become the central point of contact for vendors, venue staff, family members, and the wedding party — handling communication so you don’t have to.

Wedding Day Timeline Creation & Management

We create and manage a detailed wedding day timeline that accounts for vendor arrivals, ceremony cues, photography flow, reception transitions, and teardown. The finalized timeline is shared with all vendors so everyone is aligned and the day runs smoothly.

Vendor Coordination & Oversight

We confirm arrival times, manage vendor flow, answer questions, and resolve issues as they arise. You won’t be fielding calls, texts, or decisions — that’s our role.

Décor Setup & Detail Execution

Personal décor items such as signage, welcome tables, guest books, favors, and ceremony details are placed according to your vision and provided instructions. We ensure these details are set as planned and communicated to the appropriate vendors.

Problem-Solving & Calm Leadership

Late vendors, weather changes, missing items — these situations happen. Our job is to handle them discreetly and professionally so your wedding day stays joyful and uninterrupted.

More Than “Just the Day Of”

True day of coordination doesn’t begin on the wedding day. At The Day Of Co., our services begin 4–6 weeks before the wedding to ensure a seamless transition from planning to execution. This allows us to step in fully prepared — not learning your wedding while it’s happening.

Month Of Support Includes:

• Reviewing vendor contracts and logistics

• Finalizing your wedding day timeline

• Confirming vendors the week of the wedding

• Identifying potential gaps or issues before they arise

• Preparing for rehearsal and wedding day execution

Rehearsal Coordination

We coordinate and lead your wedding rehearsal (up to one hour), ensuring everyone understands the ceremony flow, timing, and cues. This creates confidence and clarity for the wedding day itself.

Who Day Of Wedding Coordination Is For

• Couples who planned their wedding themselves and want professional execution

• Couples who want to enjoy their wedding day without managing logistics

• Couples who don’t want family or friends “working” their wedding

• Couples who value calm, structure, and experienced leadership

What We Don’t Do (By Design)

We do not offer full wedding planning, design services, or décor creation. Our focus is on coordination, logistics, and management — ensuring the plans you’ve already made are carried out smoothly and professionally on the wedding day.

Service Area

The Day Of Co. proudly serves Charlotte, North Carolina and surrounding areas. If you’re unsure whether your venue falls within our service area, we’re happy to confirm during a consultation.

Investment & Booking

All services require a signed contract and a non-refundable retainer to reserve your wedding date. Because we take on a limited number of weddings to provide focused, high-quality service, availability is limited.

Schedule a Complimentary Consultation

If you’re looking for a calm, professional presence to manage your wedding day, we’d love to connect. Schedule a complimentary consultation to discuss your wedding and see if day-of coordination is the right fit.